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According to International Data Corp (IDC), every day the United States prints out 600 million pages of computer printouts, 234 million photocopies, 76 million letters, and 24 million documents. This comes to an estimated 45 sheets of paper for every worker and 95% of all information is still on paper!? What a great opportunity to apply technology!
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Converting from paper to digital images simply reduces many business pressures including: cost, time, customer service, and employee satisfaction.
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Cost is reduced simply because:
Storage space is greatly minimized by using an electronic system.
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Filing costs associated with paper are reduced. The average cost to fill and maintain a single, four-drawer filing cabinet is over $6,200 per year. The same cabinet can be scanned for less than $1,500.
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Retrieval costs are also reduced. Organization, storage, and retrieval of documents become much easier and more manageable. More work can be done faster with the same amount of people or the same amount of work can be done using LESS staff than before. Multi-user access also increases staff productivity.
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The index values can be manually entered by a data entry operator, who will either look at the images on-screen, or look at the original pages. Theses values can also be entered into the system using optical character recognition (OCR).
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Keep your files protected from identity theft, fines and natural disasters. Recover your important files instantly.
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